A structure only admins change
Admins own the tables and fields, everyone else works in the apps built for them, and the numbers stay right.
Switch from Notion to Atome.
Build your company's internal apps on one set of data, and give each person the access they need.
- Your emails on each client
- A shared drive for all your files
- Team chat built in
Why teams leave Notion
Why you'll love Atome after Notion.
Dashboards on live data
Conversion rates, pipelines and pivot tables, in the apps where the team works.
Precise roles and permissions
Access is set per record and per field, so each person sees only what concerns them.
More than a CRM
Email, chat, meetings and AI, on the same records.
Manage emails as a team
Email: Gmail and Outlook, shared inbox, campaigns
Every email is saved on the client and the deal it belongs to, for the whole team.
Book clients into your team calendar
Calendar: Google and Microsoft sync, team calendars, scheduling
Clients pick a time from your scheduling link, and the meeting is saved on their record and their deal.
Record and transcribe your meetings
AI notetaker: transcript, summary, next actions
Atome records the call with a client, saves the summary on their record and lists the next steps.
Write notes and docs
Docs: notes, proposals, meeting briefs
Every note and proposal is saved on its client's record, for the whole team.
Enrich every company you add
Enrichment: company and contact details filled in
Add a company's website, and Atome fills in its industry, size, location and LinkedIn.
Ask an AI that knows your company
AI brain: full context on all your data
Ask which clients have not replied in two weeks. The AI answers from your emails, meetings and files.
Chat about each client
Each client and each deal has its own chat thread for the team.
Automate repetitive work
A deal moves to the next stage, and Atome sends the email and creates the tasks.
Collect leads with forms
A form on your website creates the contact and the deal, and gives the deal an owner.
Build your own pipelines
Set the stages, fields and views of each pipeline: client deals, hiring or partners.
Comparison
Atome and Notion, side by side.
What each one includes, as each company publishes it. Checked November 2026.
Overview
What it is
AI CRM and app builder
Docs, wikis and databases
Set up by
Who does the first configuration
The Atome team, with you
Your team
Where data is hosted
European Union
European hosting providers
United States
EU hosting on Enterprise only
App building
Admin side and user side
Who can change the structure
Included
Admins only
Partly
Any editor, unless the database is locked
Many apps on the same data
One table, one app per team
Included
Each app shared with its team
Partly
Same access on every page
Tables and relations
Typed fields, relations, lookups, rollups
Included
Included
Databases, relations and rollups
Views
Table, board, calendar, timeline, gallery
Included
Included
Charts and dashboards
On your live data
Included
10 chart types, KPIs, pivot tables
Partly
Bar, line, donut; dashboards on Business
Custom blocks
Code generated by the AI
Included
Connected to your data
Included
HTML blocks
Apps built by the AI
You describe it, the AI builds it
Included
Pages, automations and agents
Partly
Pages and databases, not automations
Forms
Included
Multi-step, conditional logic
Included
Conditional logic on Business
Automations
Included
Included
Paid plans
Large volumes
Rows per table
Included
No limit
Partly
250,000 max, slows down as it grows
Roles and permissions
Row-level permissions
e.g. the North region for the North team
Included
On any criteria
Partly
By person only, on Business
Column-level permissions
e.g. margins visible to finance only
Included
Admins included
Partly
Up to 20 columns, on Business
Conditional visibility
Each person sees a different page
Included
Not included
Same page for everyone
Client portals
Each client sees only their data
Included
One rule is enough
Partly
Guests page by page
Around each client
Contacts and companies
Included
Created and enriched automatically from emails
Partly
A template, filled in by hand
Emails on each record
Included
Gmail and Outlook, two-way sync
Not included
Notion Mail closed in September 2026
Shared drive
Files and attachments, in folders
Included
Linked to your records
Not included
Files kept page by page
Calendar
Included
Google and Microsoft, two-way sync
Included
Notion Calendar, a separate app
Meeting recording
Transcript and summary
Included
Saved on the client record
Partly
Business plan and up
Team chat
Included
Not included
Page comments only
AI
Included
Knows your records, emails, meetings and files
Partly
Full on Business, a trial below
Selling
Email campaigns
Included
Not included
Scheduling
Clients book a slot from your link
Included
Included
In Notion Calendar
PDFs generated from records
Quotes, proposals, reports
Included
Partly
Page export to PDF
E-signature
Included
Not included
Price
Starting price
Per user, per month, billed yearly
€49
Excluding VAT
€9.50
Plus plan; €19.50 on Business with AI
Sources: notion.com, Atome
Which one fits
When Notion fits better.
Notion suits teams that share docs and a wiki. Atome is built for internal and business apps: admins set up the data once, build as many apps on it as each team needs, and rules decide who sees what.
Fits better if
Notion
- Your team mostly writes docs and a wiki
- Each team manages its own pages and databases freely
- You publish public pages or a help centre from Notion
Fits better if
Atome
- You want internal apps where each team and each client sees only what concerns them
- You track clients, deals or projects, with their emails and meetings
- Your data has to be hosted in Europe
How the switch works
We handle the switch from Notion.
Our team plans the move with you, imports your pages and databases, sets who sees what and trains your teams. Notion keeps running until your team works in Atome.
-
Plan the switch
We go through your teamspaces with you and choose what moves, which app each team gets and who sees what.
-
Move your data
Pages, databases, relations and files are imported and checked with you.
-
Train your team
Short sessions, by team, on the work they do every day.
-
Turn Notion off
When your team works in Atome, you export a last copy of the workspace and cancel the plan.
What moves over
What Notion becomes
in Atome.
Your pages and databases move into Atome, with their files and relations. Our team rebuilds your teamspaces as apps, your sharing as access rules, and your formulas, forms and automations, with you.
What happens
Pages and docs
Notes
Included
Moves as it is
Meeting notes
Meeting notes
Included
Moves as it is
Databases and their pages
Your tables
Included
Moves as it is
Clients, contacts and companies
Contacts and Companies
Included
Moves as it is
Projects and tasks
Projects and Tasks
Included
Moves as it is
Relations and rollups
Relations, lookups and rollups
Included
Moves as it is
Files and images
Files attached to records
Included
Moves as it is
Database views
Views
Included
Moves as it is
Teamspaces and the sidebar
An app for each team
Partly
Rebuilt with our team
Sharing and guests
Access rules and guests
Partly
Rebuilt with our team
Formulas
Calculated fields
Partly
Rebuilt with our team
Forms, buttons and automations
Forms and automations
Partly
Rebuilt with our team
Public sites
Not included
Stays in Notion
Integrations and synced databases
Not included
Stays in Notion
FAQs
Questions about the switch.
Who can change our tables and apps?
Owners and admins. They build the tables, fields, apps, forms and automations. Members work in the apps shared with them, and the AI and the agents follow the same access rules.
Can our clients see their own records?
Yes. You invite them as guests. A rule gives each guest the records linked to their company, to view or to edit, and you share the apps they work in. They see nothing else.
Do our pages keep their layout?
Pages come over as notes, with their headings, lists, tables and code blocks. Each note can then be linked to the client, project or deal it concerns.
Where does our wiki go?
Into an app: its pages form a tree in the sidebar, and a page can hold notes, views of your tables, titles and images. You choose who sees each one.
Do our databases and their relations come over?
Yes. Each database becomes a table with typed fields, and its relations are linked again during the import. Our team rewrites your formulas with you in Atome's calculated fields.
Can we keep Notion while we try Atome?
Yes. You can start with one database or one team, keep Notion for the rest, and switch it off when your team has moved.
Who does the switch?
Our implementation team, with you: planning the switch, migrating your data and training your teams.
Where is our data hosted?
In the European Union. Servers and file storage are provided by UpCloud, and the database by Aiven in Germany. Atome AI runs on Mistral AI in France, and on European servers through Cortecs in Austria. The sub-processors page lists every provider.
How much does Atome cost?
€49 per member per month, excluding tax, billed yearly, or €59 billed monthly. Each member gets a monthly AI allowance.
For any other question, book a demo.
Plan your switch from Notion.
A call with our team, your setup on screen, and a plan for the move.